No rip-and-replace · Works with your existing tools

Automation that actually fits
how you work

RunHelm layers onto your existing tools, learns how your business runs, and handles the admin — so you can focus on the jobs, not the paperwork.

Step 01

Connect Your Business

RunHelm syncs with your existing scheduling, invoicing, and CRM tools. No rip-and-replace required. Keep what works — add intelligence on top.

Works with ServiceTitan, Jobber, Housecall Pro, and more
5-minute setup — no IT team required
Pulls in your job history, crew list, and customer data automatically
Scheduling
Invoicing
CRM
Dispatch
Payments
Step 02

AI Learns Your Operations

Within 48 hours, RunHelm understands your scheduling patterns, crew availability, and customer preferences. It maps the way your business actually runs — not some generic template.

Identifies your peak demand windows and crew gaps
Learns which customers need follow-up and when
Maps your most profitable job types by crew and geography
Scheduling
Crew patterns
Customers
Step 03

Automate the Admin

Scheduling, dispatch, invoicing, follow-ups — handled automatically. Your crews get dispatched. Invoices go out. Follow-ups happen. You focus on growing the business.

Smart dispatch based on location, skills, and availability
Invoices sent automatically at job completion
Customer follow-ups triggered by job type and history
Crew dispatched to 3 jobs AUTO
Invoice sent — Martinez job AUTO
Follow-up scheduled for Kim AUTO
Tomorrow's schedule confirmed AUTO
Step 04

Scale Without Hiring

Most service businesses hire an office manager at 10 crews. RunHelm customers skip that hire entirely. As you grow, RunHelm absorbs the operational load — not your payroll.

Handles the workload of a full-time office manager
Scales instantly from 2 crews to 20 — no reconfiguration
Saves an average of $1,200–$3,000/month vs. hiring
10× growth without 10× headcount

Built for service businesses

Numbers from RunHelm customers after their first 90 days.

15+
Hours saved per week
That's 60+ hours a month back in your pocket — not in scheduling calls and invoice chasing.
75%
Fewer scheduling conflicts
Double-bookings and missed dispatch windows drop dramatically within the first two weeks.
0
Missed follow-ups
Every customer gets a follow-up. Every completed job triggers the right next action. Nothing falls through the cracks.

Ready to automate?

Start your free 3-day trial and see RunHelm learn your operations in real time. No credit card required to start.

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