Plumbing Scheduling Software

Plumbing Scheduling Software That Runs Itself

Double-booked crews. Missed appointments. Endless phone calls re-scheduling jobs. RunHelm's AI scheduling agents handle dispatch, customer communication, and follow-ups — automatically, 24/7.

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$49/mo after trial · Cancel anytime · No technical setup required

The problem

You're a plumber, not a spreadsheet manager.

$2.4K

Lost every month to scheduling errors

Double-booked jobs, missed appointments, and angry customers who get rescheduled last-minute. Each incident costs you revenue and reputation.

Hours wasted on dispatch coordination

Phone tag with technicians, texting crews about schedule changes, chasing down confirmations. That's work that could be automated.

85%

Of scheduling calls that could be AI-handled

Rescheduling, confirming appointments, providing ETAs. Your office staff handles the same questions 50 times a week — AI can handle 50,000.

How RunHelm schedules for you

AI agents handle the dispatch, you handle the jobs.

No new software to learn. No spreadsheet to maintain. Just the schedule running itself.

📋

Dispatch Agent

Assigns jobs to the right technician based on location, skill set, and availability. Handles rescheduling automatically when conflicts arise. No calls needed.

📧

Customer Comms Agent

Sends appointment confirmations, reminders, and rescheduling links to customers. Handles "can I reschedule?" requests without your office lifting a finger.

📅

Schedule Monitor

Watches your job calendar 24/7. Flags conflicts before they happen. Suggests optimal routes. Handles last-minute cancellations and fills gaps automatically.

📈

Lead Agent

Finds new plumbing jobs in your service area, qualifies the leads, drafts outreach emails. Your pipeline stays full while you sleep.

The math

RunHelm vs. manual scheduling

	Manual / Spreadsheet	RunHelm
Monthly cost	$0 (but your time)	$49
Double-bookings	Common, costly	Eliminated
Schedule visibility	One person knows	Real-time, shared
Customer confirmations	Manual calls/texts	Automated
Rescheduling handling	Phone tag required	AI manages it
Available	Business hours only	24/7

3-day free trial — cancel anytime

$ 49 /month

vs. $3,000+/mo for a dispatch coordinator doing the same work

AI Dispatch Agent with conflict resolution
Automated customer confirmations & reminders
Real-time schedule monitoring
Rescheduling & cancellation handling
Lead generation for new plumbing jobs
24/7 autonomous operation

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Cancel anytime. Seriously.

Common questions

Does this integrate with my existing tools?

RunHelm works with your existing calendar and communication tools. It can send SMS, email, and sync with Google Calendar or other scheduling systems. Setup takes under 10 minutes.

My techs don't want to change how they work.

RunHelm doesn't require techs to change their workflow. It handles the dispatch coordination and customer communication side — your techs still use their current tools for job details and routing.

What happens to jobs when someone cancels?

The Schedule Monitor identifies the gap, alerts your team, and can automatically message customers on a waitlist who need the same service in that area.

Can I start with just scheduling and add other features later?

Yes. Activate what you need. Most plumbing companies start with Dispatch and Customer Comms, then add Lead Gen once their schedule is running smoothly.

What if a job has special requirements?

You define the job parameters — tools needed, certifications, service area, customer notes. The Dispatch Agent learns your rules and dispatches accordingly.

The schedule runs itself. You go do the jobs.

Every scheduling mistake costs you money. Every missed confirmation costs you a customer. RunHelm handles it all — free for 3 days, then $49/mo.

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3-day free trial · $49/mo after · Cancel anytime